Our solution offers an effective way to identify which applications and users are utilizing Podio's Email-to-App functionality. With real-time backups, we ensure that all your Podio data is securely captured, providing you with reports that highlight key usage details while safeguarding against potential deletion events.
Our goal is to help you stay ahead of Podio’s upcoming email formatting changes. By identifying any necessary adjustments, we ensure that your organization is well-prepared for any impact these changes may have.
This article will explain how our solution works, how to leverage it for tracking email-to-app usage, and details about our 15-day free trial, allowing you to evaluate our solution without any commitment.
How Our Real-Time Backup Solution Works
Native Data Collection:
Our real-time backup solution, SYNC, collects data directly from Podio via webhooks integrated throughout the system. Using this data, we've created detailed reports that highlight items created through the email-to-app functionality, ensuring you have full visibility of this activity.
Aggregation and Reporting:
Once the data is collected, it is aggregated into easy-to-read reports that give you the ability to:
Identify which applications are leveraging the email-to-app functionality.
Identify which users are involved with these applications.
See the dates of these email-based records, helping you pinpoint if old or new email formatting is being used.
Example Report Data
Below is an example of the type of report that our solution generates. It highlights key data on applications and users leveraging email-to-app functionality.
Report Breakdown:
App Name: Email Catcher
Creator Type: User
Created By: Smitty Smitherton
Mail Records: 14,047 (number of email-based records created by this user)
Creator's URL: Link
Created On (Newest): 1/28/2025 22:15 (most recent user item creation)
Created On (Oldest): 1/22/2025 20:17 (first item created by user date)
Sample Data Table:
App Name | Creator Type | Created By | Mail Records | Created On (Newest) |
Email Catcher | User | Smitty | 14,047 | 1/22/2025 20:17 |
Email Catcher | App | Email Catcher | 10,608 | 1/22/2025 20:17 |
GF Flow Errors | App | GF Flow Errors | 8,921 | 1/22/2025 0:50 |
Project Action Items | User | Smitty | 1 | 12/6/2023 17:31 |
Support | App | Support | 2 | 6/21/2024 18:36 |
Support | User | Smitty | 7 | 1/2/2025 14:03 |
Contacts | App | Support | 1 | 8/17/2023 16:50 |
Contacts | User | Smitty | 1 | 5/25/2023 13:59 |
Benefits of Our 15-Day Free Trial
To help you determine if our solution meets your needs, we offer a 15-day free trial with the following benefits:
Backup Your Entire Organization: Safeguard all your Podio data, including email-to-app functionality data, at no cost for 15 days. (No credit card required)
Generate Detailed Reports: Create reports to identify which applications and users are still using the old email format, and take action to transition to the new format.
Peace of Mind: Protect your organization’s data and be prepared for any accidental deletions or data loss events.
Seamless Transition to Paid: After your trial, easily switch to a paid plan to continue benefiting from our real-time backup and reporting features.
Simple Pricing: Our pricing is straightforward—just $30 per organization, per month, for up to 1 million records.
How to Get Started with Your 15-Day Free Trial
Sign Up: Visit our website at https://thatapp.io and sign up for the 15-day free trial. Registration is quick and easy—simply click the “Authorize with Podio” button to connect your Podio account.
Disclaimer: For the best results, we recommend registering with the Podio account that has access to the most workspaces. This is often a bot account or an administrator account with access to all workspaces. Doing so ensures we can provide the most comprehensive protection for your data and generate the most thorough email-to-app reports.
Backup Your Data: Once connected, our solution will begin backing up your Podio data, including email-to-app records, in real-time.
Generate Reports: After your system is backed up, your email-to-app reports will be generated and sent to the email address listed on your Podio profile.
Decide to Continue: After 15 days, decide if you’d like to continue using the solution with a paid plan or cancel with no obligation.
Conclusion
With our real-time backup solution, you can easily manage your Podio data, assess the impact of Podio’s email-to-app update, and protect your organization from data loss.
Start your 15-day free trial today by visiting our website and backing up your Podio data. If you have any questions, our support team is ready to assist.
Need help with Podio transitions, data management, or automation workflows? We’ve been a Podio Partner for over 14 years and are here to assist with all your business processes, automation, and platform integration needs.
Contact us via our Podio Webform.