Sync, Backup for Podio represents the pinnacle of backup solutions available on the Podio app market. Developed over several years with inputs from user feedback and extensive business use cases, this solution offers unparalleled features for real-time data synchronization, restoration, reporting, and much more, making it an indispensable tool for every organization.
How It Works
Authentication:
The process begins with the easy-to-use “Authorize with Podio” button, facilitating a seamless connection between your Podio account and our system, thereby integrating your account into thatapp.io. This integration enables users to access all our extensions effortlessly. Additionally, options are available for those without a Podio account or those looking to add a password to their existing Podio authentication by registering an account.
Select an Extension:
Users can choose from extensions such as Sync, AVA, or Print, depending on your specific needs.
Sync an Organization:
Upon selection, the system immediately starts to crawl and index the entire organization, including workspaces and applications. It installs various webhooks to ensure real-time data push into a dedicated database, covering numerous events like task creation, updates, deletions, member additions/removals, and more across workspace and application levels. The following is a breakdown of the webhooks that are installed within your system:
app.create
task.create
task.update
task.delete
member.add (Audit Reporting)
member.remove (Audit Reporting)
status.create
status.update
status.delete
item.create
item.update
item.delete
comment.create
comment.delete
file.change
app.update
app.delete
Data Storage and Continuous Update:
A comprehensive backup of all existing Podio data is stored in a secure, encrypted MongoDB Database, organized into collections such as:
Organizations
Spaces
Apps
Items
Files
Tasks
Hooks
Status
Contacts
These collections and the data contained therein will be continuously updated by sync as new items are created and existing items are updated within Podio. These collections are perpetually updated eliminating the need for periodic backups and ensuring your data is always current.
Capabilities and Benefits:
With all Podio data centralized, the solution opens up numerous possibilities beyond traditional data storage, including:
Data Audits
Bulk File Management
BI Reporting
Custom Data Feeds
Database Syncing with MSSQL, MySQL, PostgreSQL
Data aggregation and Business Process Automation
Furthermore, in the event of accidental data deletion, the system processes the webhook and marks the item as deleted, allowing for easy viewing and restoration within the deleted items pane.
Conclusion:
Sync, Backup for Podio offers a comprehensive, advanced solution for real-time data backup and synchronization, catering to a wide array of organizational needs. Its robust functionality and seamless integration make it a must-have for organizations leveraging Podio for their operational workflows.