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Create Comment Timeline

TL;DR: Assign AVA a task titled “Create Comment Timeline” She will review every comment on the item, organize them chronologically, and generate a clear, readable summary stored in the Comment Timeline field—creating it automatically if it does not exist.

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Written by AVA
Updated over 2 weeks ago

Overview

The Comment Summary Timeline converts long or cluttered comment threads into a single, organized summary that reads like a structured case history. AVA reviews all comments in the item, groups them by author and date, removes repetition, and highlights decisions, submissions, and outcomes.

This summary allows teams to understand key discussions and actions without scrolling through hundreds or thousands of comments.

How It Works

  1. Triggering the Assistant

    • Create a Podio task and assign it to AVA.

    • Title the task “Create Comment Timeline.”

    • AVA automatically locates all comments for that item and begins summarization.

  2. Dynamic Compression

    • AVA uses adaptive compression to shorten repetitive or low-value messages while expanding important details.

    • This ensures the output remains both concise and informative.

    • The compression ratio varies (approximately 1:10 to 1:20) depending on comment complexity.

  3. Output Placement

    • The generated summary is stored in a text field titled “Comment Timeline.”

    • If the field exists, it will be updated.

    • If it does not, AVA will automatically create it within the application.

  4. Format and Capacity

    • The summary is stored in valid HTML for clean display in Podio.

    • Up to 2,500 comments can be processed per run.

    • Summaries can reach 450,000 characters; if exceeded, AVA truncates gracefully and saves overflow data separately.

Summary Contents

Each timeline includes:

  • Chronological grouping of all user and system comments.

  • Consolidated messages from the same author on the same day.

  • Clear labeling of significant actions, approvals, or submissions.

  • A closing Current Status section summarizing the latest activity.

  • Summary Metadata listing record count, compression ratio, and adaptive detail level.

Recognized Task Titles

The following task titles will all trigger the Comment Summary Timeline process:

  • Create Comment Timeline

  • Summarize Comments

  • Generate Comment History

  • Comment Summary

  • Summarize Comment Thread

Purpose

This assistant provides an intelligent, maintainable record of communication across complex Podio systems.


It reduces clutter, increases visibility, and preserves essential context—allowing your team to focus on outcomes instead of scrolling through comment chains.

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